Taking good meeting minutes at a board meeting is an important and fulfilling role. Board meeting minutes are more than a general accounting of board discussions; they serve as an official and legal record of the meeting of the Board of Directors. Minutes are used in a variety of ways including tracking progress, detailing future plans, and serving as a reference point. Among other things, your meeting minutes should reflect a record of motions , votes, and abstentions.
They serve as an outline, a written record for anyone unable to attend, and to use for future reference. Minutes document what happened and what decisions were made. When written well, and when using a good meeting minutes template, minutes are a critical communication tool for your organization. In this guide, learn and access everything you need to write effective formal and informal meeting minutes. We have a range of templates, best practices, and answers to common questions. NOTE: There are 5 free meeting minutes templates at the end of this article for you to download as professional-looking Word documents, copy as Google Docs, or simply copy and paste from.
As a minute taker, you are responsible for recording relevant notes during meetings. You should then use these to produce a final document to be sent to attendees and anyone who requires a copy. However, to produce minutes that are useful, you need to know what to prepare in advance.
Being asked to take the minutes can be a stressful experience as it can be difficult to know what to put in and what to leave out. This free eBook provides detailed guidance on how to take notes during the meeting and how to turn them into professionally presented minutes. Chapter 1 - Taking Meeting Minutes Meeting minutes are a summarized written record of a meeting which detail what has been decided and by whom it is to be actioned. In certain circumstances, minutes may be considered as legal documents, but even where this is not the case they represent the definitive record of the meeting.